(i)The particulars of this organization, functions and duties.

National Film Development Corporation Limited is a company registered under the Companies Act 1956 having its Registered Office at 6th Floor, Discovery of India Building, Nehru Centre, Dr.Annie Besant Road, Worli, Mumbai-400 018. The entire Share Capital of the company is held by Government of India. The Corporation is under the administrative control of Ministry of Information & Broadcasting, having its office at Shastri Bhavan, “A” Wing, New Delhi.

The main objective of the Corporation is to plan, promote, and organize an integrated and efficient development of the film industry in accordance with the national economic policy and objectives laid down by the Central Government from time to time.

The Corporation’s day-to-day activities are controlled by a Board of Directors having the following positions:

• Chairman (Non Executive part time)
• Managing Director (Executive full time)
• Director (Finance) (Executive full time)
• Government Nominee Directors (Non Executive part
time)

Functions of the above positions.

1.Chairman

The Chairman is the Non-Executive Director of the Corporation. He presides over all General Body Meetings and Board Meetings. He is appointed by the Ministry generally for a term of three years. Although Chairman does not involve in day to day management of the Corporation, he is responsible for formulating the corporate policy of the Corporation and generally guide the Board of Directors and also the functional Executive Directors namely, Managing Director and Director (Finance).

2. Managing Director

The Managing Director is an Executive Director working full time for the Corporation. His appointment is made by Department of Public Enterprises after proper screening and selection. He works under the superintendence and control of the Board of Directors. He is in charge of the day-today management of the Corporation. He also sees to it that the policies framed in the Board Meetings are carried out by the Corporation. He is immediately assisted by the Director (Finance) and thereafter by all Executives and other employees of the Corporation.

3. Director (Finance)

The Director (Finance) is an Executive Director working full time for the Corporation. His appointment is made by Department of Public Enterprises after proper screening and selection. He is subject to superintendence and control of the Board of Directors. Although his position is subservient to that of the Managing Director, in the matters relating to financials of the Corporation, he enjoys concurrent powers with that of the Managing Director. He assists the Managing Director in the day-today management of the Corporation with pronounced emphasis on financial matters. The other Executives and staff help him to discharge his functions of day-today management.

4. Non-Executive Part Time Directors (Government Nominees)

These are the Directors on the Board of the Corporation being officials holding certain position under the Ministry of Information & Broadcasting. Generally, they guide the Board to formulate policies in line with the thinking of the Government and also see to it that the Corporation functions to fulfill the mandate of the Corporation.

5. Non-Executive Part Time Directors

The Non-Executive part time Directors do not involve in day-today management. They help in formulating policies of the Corporation through the Board Meetings and see to it that the Corporation follows the broad policies. They are appointed by the Ministry: generally for a period of three years. The Ministry nominates people from all walks of life namely management professionals, film personalities, legal luminaries, etc.

(i) The powers and duties of the officers and employers.

The Non-Executive part time Directors do not involve in day-today management. They help in formulating policies of the Corporation through the Board Meetings and see to it that the Corporation follows the broad policies. They are appointed by the Ministry: generally for a period of three years. The Ministry nominates people from all walks of life namely management professionals, film personalities, legal luminaries, etc.

(ii) Procedures followed in the decision making process, including channels of supervision and accountability.

The broad policies are formulated by the Board of Directors. It is the duty of Managing Director and Director (Finance) to put the policies into practice. For this purpose, various Executives and Officers function at different levels to execute the decisions of the Board with recourse for guidance to the Managing Director and Director (Finance). There are various Executive cadres as under:

1. Senior General Manager	One
2. General Manager	One
3. Deputy General Managers	Four
4. Company Secretary	One
5. Managers	Four
6. Deputy Managers	Ten

The general policies of the Corporation are put into practice by the above Executives under the superintendence and control of the Managing Director and Director (Finance). The control and accountability of the Executives are exercised by generating various reports and finally reaching the Managing Director and Director (Finance).

(iii) The norms set by it for the discharge of its functions.

The Board of Directors decides broadly the policies for the Corporation to follow. The Board in its meetings decides on film finance, capital expenditure on various projects, up gradation of facilities, etc. and also on procurement of capital items. The Board approves the Annual Budget of the Corporation. The Managing Director and Director (Finance) implement the decisions taken by the Board and for this purpose, delegate powers down the line.

(iv) The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

The Corporation has from time to time prepared various manuals, rules and regulations for putting into practice the policies decided by the Board. For instance, the following documents are of importance.

• Rules relating to Film Finance
• Rules relating to Theatre Finance
• TV Marketing Manual
• Materials Management Manual
• Employees standing order
• Internal Audit Manual

(v) A statement of the categories of documents that are held by it or under its control.

• The Corporation has its main objects and policies laid     down under its Memorandum and Articles of Association.
• The books of accounts of the Corporation.
• The Minutes of General Body Meetings.
• The Minutes of Board Meetings.
• The Minutes of Sub-Committee of Director
• Catalogues of films
• Rules relating to Film Finance
• Rules relating to Theatre Finance.
• TV Marketing Manual
• Materials Management Manual
• Employees standing order
• Internal Audit Manual

(vi) The particulars of any arrangement that exists for consultation with, or representation by, the Members of the public in relation to the formulation of its policy or implementation thereof.

Being a Public Sector undertaking it has autonomous status in its working. However being under the administrative control of the Ministry of Information & Broadcasting, the Corporation gets guidance from the Ministry. The Ministry appoints their Government nominees as part time Directors who acts as guardian for implementing Government policy. The whole time Directors are appointed by the Department of Public Enterprises after screening applications and personal interviews. The other part time non-executive Directors are generally appointed from the film industry and other fields. Hence the policies formulated by the Corporation are guided by the experience of the film personalities or person from film industry. There is no direct contact with public in formulating the policies of the Corporation.

(vii) A statement of the boards, councils, committees and other bodies consisting of two or more persons, consisting as its part or for the purpose of its advice, and as to whether meeting of those boards, councils, committees and other boards are open to the public. Or the minutes of such meeting are accessible for public.

The Board has constituted sub-committees for administrative convenience. They are mainly :

• Personnel Sub-committee
• Committee of Directors and Senior Executives
• Audit Committee

Since these are matters strictly relating to administration, the minutes of the meetings and deliberations are not available to public so far. In order to obtain the advantage of expertise of experienced film personalities there is a Script Committee to select scripts for the production of the Corporation or for finance.

(ix) Record of the list of officials and employees grade wise is available in the Personnel Department, NFDC, Mumbai.

A list of officers and employees grade wise are separately shown in Annexure I.

(x) The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;

The employees of the Corporation are paid salaries as per the grades in which they are employed or later promoted.

(xi) The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made ;

The Corporation does not have any other agency working under the same. However budgets are prepared for specific activity and they are broadly capital income and capital expenditure and revenue income and revenue expenditure for various activities of the Corporation. The budget once approved by the Board of the Corporation is implemented. Every half year the budget is reviewed to examine whether the targets are achieved and other implementation of budget allocation completed.

(xii) The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes.

In fact, the Corporation does not have any subsidy programmes as such. However, as a co-producer of film GANDHI, in terms of the co-production agreement, the co-producers including NFDC had agreed to set aside 5% of the net profits of the said film to be used as a corpus fund for creating a charitable trust to help and assist needy film artistes of yester years who have fallen in to bad days financially. As a settler of the charitable fund NFDC manages the trust. The other Trustees are from Film Artistes Associations. The Trust provides pension and medical assistance to Cine Artistes from out of the interest income generated out of the corpus fund.

(xiii) Particulars of recipients of concessions, permits or authorizations granted by it ;

As mentioned above the Cine Artistes Welfare Fund of India (CAWFI) funded out of net profits of 5% of film GANDHI is providing pension and medical assistance to needy film artistes of yester years who have fallen in to bad days financially. These candidates must have registered with their trade associations and the application must come through the respective trade associations.

(xiv) Details in respect of the information, available to or held by it, reduced in an electronic form ;

We have on the website the details of proprietary rights of films available with us and a catalogue on various films produced, co-produced and funded in electronic format which can be made available to public.

(xv) The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use ;

There is no direct interaction with public as regards the activities of the Corporation. The Corporation produces films, co-produces and finance film production. There is no library or reading room maintained by the Corporation for the benefit of public since the Corporation’s activities do not warrant such a scheme.

(xvi) The names, designations and other particulars of the Public Information Officers;

1. Head Office : Mumbai
   Mrs. Usha Nair, CPIO,
   NFDC Ltd.,
   Tel. No.: +91 22 2495 1454
   
   
2. Regional Office : New Delhi
   Shri P. V. K. Raja,
   Assistant Manager(F&A),
   New Delhi.
   Tel. No.: +91 11 2436 5656
   
   
3. Regional Office : Chennai
   Mr. P. Math,
   Regional Manager,
   Tel. No.: +91 44 2833 2404
   
   
4. Regional Office : Kolkata
   Shri S. Halder,
   Regional Manager,
   Tel. No.: +91 33 2282 9080
   
   
5. Branch Office : Trivandrum
   Mr. K. P. Balachandran,
   Branch Officer,
   Tele Fax.: +91 471 2323854
   
   

(xvii) Such other information as may be prescribed and thereafter update these publications every year.

NFDC on its own volition maintains a website viz. www.nfdcindia.com. This website contains all general information and updated from time to time. For other detailed information the public can ask for up to date version of each one document listed earlier.